We are F.INSTITUTE B.V., we are the controller of your personal data. We  are located at Rondweg 50 3474 KG Zegveld, The Netherlands – Trade Register number: 71971785. Phone: +31 85 065 4500. Email: info@f.institute

This Privacy Notice applies to processing of personal data on our services, on our public websites including https://www.finstitute.eu, and to our specific career website at https://jobs.f.institute/ (“Websites”). This document is intended to inform you, as a user of our Website, a user or potential user of our services, about which personal data we collect, how we use this data and for which purposes we do that.

We believe that privacy is important and therefore will do our upmost best to keep your personal data safe and secure. We will act in line with the General Data Protection Regulation (“GDPR”) of the European Union (“EU”).

If you are younger than sixteen years, you may not use our Websites without the permission of your parents or legal guardian.

PERSONAL DATA, PURPOSE AND LEGAL GROUND

We collect for example the following personal data:

–    Your IP address; the data you requested from the website; how much data you downloaded; the website from which your accessing system came to our website; the server reply code on the request from your browser; what kind of browser you used including your browser version and the date and time you visited, and for how long.

o  We do this on the basis of our legitimate interest, to improve our services and more specific our Websites. To make your visit on our Websites a better experience every time you visit us.

–      We record and process information you enter on our websites or send us otherwise. This includes data you enter in forms or contact fields. When you provide your email address in the contact form, we might reach out to inform you on our financial services offering and way of work.

o  We do this on the basis of our legitimate interest, to improve our services and more specific our Websites. To make answer your questions or queries. To send you the requested information.  

–      E-mail conversations you have with our staff. This concerns the contents of your emails as such, but also data obtained from queries to our email server, such as sender and addressee IDs, time stamp, errors or grounds for refusal if mail does not get through.

o  We do this on the basis of our legitimate business interests, specifically informing you about our services.

–      Your name, e-mail address, address and phone number.

o   If you are a potential client or a client we need this kind of basic information for performing the contract we have.

–      When you apply for a job through our Website, we will always collect your name and email address. Optionally, you can provide us with other details like your personal website, work experience, and the answers to a number of questions wefind relevant for the job, e.g. why you want to work for F.INSTITUTE, what you are the most proud of, or how you would like to grow and improve yourself.

o  We collect this data on the basis of our legitimate business interests, specifically in order to hire the right person for the job.

–      
So the legal grounds on which we can rely when processing your data are in short the following:

o  Necessary to perform our contract with you  to serve our legitimate interest or those of others

o  Necessary to comply with a legal obligation when you have given your consent

RETENTION

We will keep your personal data only for the period necessary to fulfil the purposes for which it was collected or processed, unless we have to keep it for legitimate business, tax or legal purposes. In any case we do not store Personal Data longer than the applicable legal storage periods. We routinely delete this Personal Data or block it, once these periods expire or the reasons for storage cease to apply, following applicable law.

For potential employees this means that if you are hired, the information related to your job application will end up in your personnel work file. If you are not hired, we will keep your personal data until 3 months after you’ve been rejected, unless you provide consent for us to keep it for a longer time, e.g. to be included in a talent pool.

THIRD PARTIES

We will not share your personal data with third parties unless it is needed in order to provide the requested service to you, or when we have a legal obligation to do so. Any third parties will process your personal data in conformance with this statement.

SUBCONTRACTORS
Sometimes it is necessary to provide your personal data to our subcontractors, for example our service providers. In that case we will make sure that we have a processing agreement in place, to make sure that the subcontractor will guarantee the same
level of protection as we do.

SECURITY

To ensure the highest possible level of protection for your information, we invest in our systems, procedures and people.

PERSONAL DATA OUTSIDE OF THE EEA

We may occasionally share Personal Data with other companies or organisations outside the EEA, for instance in the context of an outsourcing agreement. In that case, we will verify that the country has adequate equivalent protections in place, or we will sign separate agreements with those parties that meet the GDPR standards.

YOUR RIGHTS

You have the right to obtain from us: information about how we process your personal data, as well as a copy of the Personal Data which we have stored about you. You also have the right to correct, update, shield or delete your Personal Data in our records (as long not restricted by applicable laws), as well as data portability of your Personal Data (in specific situations) to a third party, and to report any misuse of your personal data or submit a complaint.

If you have any questions, comments or concerns about how we handle personal data or if you wish to make use of your rights described above, please contact us at info@f.institute. If you are of the opinion that we have not handled your personal data with due care in line with the GDPR and did not take care of your complaint in a timely manner or sufficient to you can also file a complaint at the Dutch Data Protection Agency (Autoriteit Persoonsgegevens). For more information see their page.

We may update this statement at a later stage. If we make significant changes, we will post a notification on our Websites; the new statement will be effective immediately upon posting. We advise you to check our privacy notice on a regular basis so that you are aware of the most updated version.

COOKIES GENERAL

We make use of cookies and similar technology on our Websites. Personal Data is captured by our cookies in the event of error events when you visit our websites to allow us to improve our online services to you.

Cookies are text files that are set by our Website into the browser on your computer or mobile device. The next time you visit, those cookies allow us to recognize your device. F.INSTITUTE uses functional, analytic and tracking cookies and similar techniques, also from third parties, to show you relevant advertisement, also outside the www.f.institute domain, to provide you with an optimal visitor experience, and to analyze and improve F.INSTITUTE’s and third parties’ services. Our advertising, analytic and social media partners have access to your use of our site.

For general website analytics we use Google Analytics.

 SPECIFIC COOKIES JOB WEBSITE

On our specific career website, we make use of services of Homerun. Homerun makes use of the following third party tools which use cookies. Homerun uses Google Tag Manager to implement third party tools. We use the Facebook pixel, Twitter pixel, LinkedIn pixel and Google AdWords Remarketing pixel in order to measure conversion of our advertisements on social media.

We use widgets of Spotify, SoundCloud, Instagram, Twitter, LinkedIn, YouTube, Vimeo and Google Maps to enrich job posts.